How To Choose An Online Notarization Software?

Online notarization software or platform makes the process of notarizing documents safer and simpler. The old way of notarizing documents and ensuring their authenticity demanded visiting a lawyer’s office, or relevant legal office. Thanks to technology and an advanced notary platform, notarization can be executed remotely. Modern and secure technologies can handle human errors in the notarization process. Every technology is not created equally, so there is a need to be cautious while selecting one.

Advanced digital tools

It is vital to select an online notarization software that is ready to invest in technologies backed by database-driven authentication. The presence of such tools and technologies not only makes RON (Remote Online Notarization) easier, and more efficient, but more fraud-protective. Paper-based notarization process lacks advanced and state-of-the-art technologies for detecting and mitigating fraud and human errors during the process. It is necessary to use secure, state-compliant notary platforms to ensure a seamless procedure.

Key three technologies used in online notarization

Multi-factor authentication

Multi-factor authentication in RON helps to ensure identity by sending a message or an e-mail to an account featuring a personal link or code for verification. Additionally, messages and emails can be sent to secondary devices as well.

Credential analysis

In some online notary platforms, singers can show their government-issued identity cards to notaries over a video call as verifications. It is highly recommended to have a credential analysis in an online notary platform.

In the procedure, the notary sends a link to upload the front and back sides of the signers’ IDs. Sophisticated third-party software is used to evaluate the photos. If every security element is present, the ID gets a pass. The credential analysis must comply with state requirements to seek services from a remote online notarization provider.

KBA or Knowledge-based Authentication

One can encounter two types of Knowledge-based Authentication:

  1.     Static knowledge-based authentication
  2.     Dynamic knowledge-based authentication

Static KBA

The problem with static Knowledge-based Authentication is that the majority of people share a significant amount of information online via social media platforms, and e-mails. Basic security questions are asked for static KBA authentication, which can pose a great threat to overall security. This is because if a fraudster can get access to the basic information and data on social media, KBA authentication can be easily surpassed.

Dynamic KBA

On the other hand, dynamic KBA questions utilize third-party database-backed information with public data accessibility. Therefore, it offers a vast range of possible answers to a specific question. The inclusion of current and past information makes dynamic knowledge-based authentication a more secure option in online notarization platforms. A signer has to answer a certain set of questions correctly to get verified successfully.


Multi-factor authentication, knowledge-based authentication, and credential analysis offer triple-layer safety for the identification and verification of signers. Verification is an important aspect, and notaries might make errors, especially in a traditional paper-based notarization process. The incorporation of sophisticated, and advanced technologies in an online or remote notary platform make the verification and identification of documents error-free.

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